February 23, 2024

Best Practices

Tips for Using NMS Interview in Phase II

Internship sites can use NMS Interview to schedule interviews in Phase II, whether or not they used the module in Phase I. Here are some helpful tips for making the most of NMS Interview in Phase II.

For Internship Sites

1. Set up Interview Type(s) for Phase II interviews
It is advantageous to create new Interview Type(s) specifically for Phase II. This is necessary for sites that plan to re-interview a candidate and will also make it easier for sites to import the appropriate candidates into your Phase II Rank Order List(s).

2. Create events for Phase II interviews
You need to create interview events with the dates and times the site will conduct its Phase II interviews. When creating new events, consider adding a PDF instruction document and/or video conference link so candidates know how to proceed.

3. Assign new Group(s) to Phase II candidates
If the site used NMS Interview in Phase I, we strongly recommend assigning new Group Name(s) to your Phase II candidates (e.g., "Phase2", "Phase2-Track 1", "Phase2-Track 2", etc.). Adding new group names will differentiate your Phase II candidates from your Phase I candidates and allows for easier filtering and management of your Candidate List.

4. Send an invitation to each eligible candidate
You should let candidates know in advance when you intend to send out interview invitations, if possible. Applicants greatly appreciate knowing the date and approximate time when interview invitations will be sent and believe that advanced notice makes scheduling more fair and equitable. Candidates can only schedule events that exist at the time their invitation is sent, so if you would like to interview a candidate who previously interviewed with the program, be sure to send them a new invitation.

For Applicants

1. Confirm Your Interview Details Online
Log into the NMS Match System before an interview(s) to view event details. The most up-to-date information on your scheduled events, including links (e.g., Zoom, Teams, etc.), location, and instructions, is always available in the NMS Match System.

2. Filter Your Schedule
The Interview Calendar has a Filter button that allows applicants to control which events are displayed. Applicants can streamline their calendar by selecting the option to view only scheduled interviews. This way, you can focus solely on upcoming scheduled events without any unnecessary distractions.

February 21, 2024

Event

NMS Match System Open for Phase II Updates

Applicants and programs that are eligible to participate in Phase II of the Match can access the NMS Match System to update their status and profile information for Phase II. NMS Interview is also available to applicants and programs in Phase II. Programs participating in Phase II can view and download applications from the AAPI system beginning at 9:00 a.m. Eastern Time on February 23, 2024.

All positions that remained unfilled in Phase I of the Match must be offered to applicants in Phase II. Very limited exceptions are outlined in APPIC Match Policy 10b. Additional positions that become available after Phase I of the Match may also be offered in Phase II of the Match.

Programs are not able to change the number of positions offered by a program in Phase II using the NMS Match System. Requests to add or remove positions in Phase II must be submitted by the Training Director to NMS in writing. Instructions for submitting a request to change the number of positions offered are available on the Match website. Requests received by NMS will be directed to APPIC for approval.

February 16, 2024

Event

Phase I Results Now Available

Results for Phase I of the Match are now available to participating applicants, programs, and APPIC Doctoral Program Associates in the NMS Match System. Match result notification emails have been sent to all participants. If you have not received your Phase I Match result email, log in to the NMS Match System and access your match result online.

Internships and matched applicants are encouraged (though not required) to contact each other to acknowledge the result. According to APPIC Match Policies, internships must send a letter (or email) of appointment to each applicant matched to their site, with a copy to each applicant's academic Director of Clinical Training, within seven days following receipt of the Match results.

Applicants who did not obtain a position in Phase I and internships that did not fill all their positions or have new positions available may participate in Phase II of the Match. Applicants who have not yet registered for the Match can register to participate in Phase II with explicit authorization from their DCT.

Phase II applicants and programs can access the NMS Match System to update their status and profile information for Phase II (e.g., withdraw or reactivate, update contact information, etc.) beginning Wednesday, February 21, 2024.

February 3, 2024

Event

Phase I Results will be available February 16, 2024

Results for Phase I of the Match will be released to applicants, internships, and doctoral programs on February 16, 2024.

Beginning at 9:00 a.m. Eastern Time, doctoral programs, as well as every applicant and internship who participated in Phase I can log into the NMS Match System to access their Phase I Match results. Results will also be sent to all participants via email between 8:00 am and 9:00 a.m. Eastern Time. Due to unreliable email exchanges and inbound servers, we cannot guarantee a delivery time for the emails.

Internship Training Directors and matched applicants are encouraged (though not required) to contact each other after 9:00 a.m. Eastern Time on February 16, 2024, to acknowledge the result. According to APPIC Match Policies, internships must send a letter (or email) of appointment to each applicant matched to their site, with a copy to each applicant's academic Director of Clinical Training, within seven days following receipt of the Match results.

Applicants who did not obtain a position in Phase I and internships that did not fill all of their available positions or have new positions may participate in Phase II of the Match.

January 26, 2024

Event

The Phase I Rank Order List Deadline is 11:59 p.m. Eastern Time on February 2

Applicant and program Rank Order Lists for Phase I of the Match must be entered and certified in the NMS Match System by 11:59 p.m. Eastern Time on Friday, February 2.

Applicants who do not intend to submit a Rank Order List for Phase I of the Match must withdraw from Phase I.

Internships that have no acceptable applicants to rank or wish to withdraw a program from the Match because it no longer has positions available must also indicate this through the NMS Match System by 11:59 p.m. Eastern Time on Friday, February 2, 2024.

January 15, 2024

Event

Phase I Rankings Now Open

The NMS Match System is now available for applicants and programs to submit rankings for Phase I of the APPIC Match.

The Phase I Rank Order List deadline is 11:59 p.m. Eastern Time on Friday, February 2, 2024. Rank Order Lists must be entered and certified in the NMS Match System by the deadline to be used in the Match.

We strongly recommend that applicants and programs enter and certify Rank Order Lists well before the deadline date to avoid potential problems near the deadline.

Applicants and programs that scheduled interviews using NMS Interview can import programs and applicants from the interview module to their Rank Order Lists. Instructions for importing rankings from NMS Interview are available on the Rankings User Guide for Applicants and Rankings User Guide for Internships.

January 15, 2024

Best Practices

Ranking Strategy and Best Practices

We want to remind you of several best practices that you should use when submitting a Rank Order List for the Match:

Rank All Acceptable Choices
You may rank as many choices as you wish. By submitting a longer list of choices, you may reduce the likelihood of being left without a match. Adding more choices to your list does not jeopardize the chance of matching with your most preferred choices.

Rank Your Choices According To Your True Preference
Don't consider how highly an applicants or program might rank you when ordering the choices on your Rank Order List. Using any strategy other than ranking according to your true preference may lead to a worse result for you.

Do Not Rank Any Choice That Is Unacceptable Applicants can only be matched with programs that are on their Rank Order List. Programs can only be matched with applicants that are on their Rank Order List. Do not rank any applicants or that you would not want to match with under any circumstances.

October 17, 2023

Event

NMS Interview Webinar

NMS Interview is a new module in the NMS Match System that provides an easy and automated way for internships to schedule their interviews.

NMS hosted a webinar for programs on October 16, 2023, to demonstrate the features and capabilities of NMS Interview.

The webinar covered:

• How to set up your interview schedule
• How to add candidates and send invitations
• How to manage and view your interview schedule in real-time

Watch the Webinar →

If you have questions about NMS Interview, please email psychint@natmatch.com.

September 20, 2023

Features

Add and Manage Account Users

Training Directors can now add new (secondary) users to their accounts in the NMS Match System.

Secondary users will have restricted permissions in the NMS Match System. They have read-only access to training site and program information (e.g., participation status, positions offered, profile information, results, etc.), full access to interview information, but no access to rankings information. They will also be copied on relevant emails sent to the Training Director from the NMS Match System (e.g., confirmations, reminders, etc.).

This new feature is particularly useful for Training Directors who want to:

• Have a coordinator or assistant create and manage the training site’s interview schedule
• Keep other people informed of communications and the training site’s status in the Match.

Training Directors can log in to the NMS Match System and add new users from the Account section.

July 26, 2023

Features

APPIC Recommends NMS Interview for Streamlined, Online, Interview Scheduling

The APPIC Board has adopted the use of NMS Interview, an online interview scheduling module integrated into the NMS Match System, that will be made available to all internship programs and students at no additional cost for the 2024 APPIC Match. NMS Interview provides an easy and automated way for training sites to schedule their interviews. APPIC piloted NMS Interview last year with a select group of internship programs and received extremely positive feedback from Directors of Clinical Training and students alike.

While internship programs are not required to use this system, the APPIC Board strongly recommends its use (including by programs that have used another scheduling system in the past) as it is integrated into the NMS Match System and provides efficiencies for both programs and students. The benefits to students (e.g., the ability to view and manage their full interview schedule on one platform) increase as more programs use a single system for interview scheduling.

Training sites and applicants that participated in the Pilot found that NMS Interview saved them hours compared to their typical interview scheduling process. Training sites also found importing applicants from NMS Interview to their Rank Order List was easy and reduced the time they spent entering rankings.

Information and instructions for using NMS Interview are available for applicants and internships.

July 26, 2023

Event

Applicant and Internship Registration for the 2024 APPIC Match is Now Open

Registration for the 2024 APPIC Match opened for applicants and internship programs today, July 26, 2023.

Match registration instructions for internships are sent by email to Directors of Clinical Training of all eligible APPIC-member internship programs. The email contains a unique link for the training site that must be used to launch the online registration process for that site

Match registration information and instructions for applicants are available on the Applicant Registration page of the APPIC Match website. Applicants must register for the Match and enter their 5-digit Match Code Number into their AAPI application before submitting any applications to internship programs.