Requirements and Procedures

The Match incorporates an Early Commitment Process, whereby a position in a PGY2 program can be committed to a current PGY1 resident in advance of the matching process, under the following conditions:

• The residency sponsor must have a formal, written policy regarding the promotion of the PGY2 residency to PGY1 residents, and how candidates will be selected and assessed.
  
  
• The PGY2 program and position must be registered for the Match. The PGY1 resident does not have to be registered for the Match.
  
  
• The applicant must be a current PGY1 resident in a PGY1 residency offered by the same sponsor as the PGY2 residency (e.g., the same or an affiliated organization), and the PGY1 and PGY2 residencies must be continuous years of employment for the resident. Determination of whether the PGY1 and PGY2 residencies are in fact offered by the same sponsor is at the discretion of the ASHP.
  
  
• The PGY1 resident and PGY2 residency program director must both sign a letter of agreement that commits the PGY2 position to the PGY1 resident. The letter of agreement to be signed by the program director and resident should be downloaded from this web site by following the instructions provided at the bottom of this page
  
  
• The PGY2 residency program must pay a non-refundable fee of $115 U.S. to National Matching Services Inc. (NMS) for each position committed to a resident through the Early Commitment Process. Fees may be paid by check payable to National Matching Services Inc. and sent to NMS with the letter of agreement. Alternatively, fees may be paid by credit card by telephoning NMS to provide credit card information after faxing the completed letter of agreement to NMS.
  
  
• The letter of agreement signed by both parties and the fee paid by the residency program must be received at NMS by December 17, 2010.

On receipt of the letter of agreement and fee, NMS will remove the committed PGY2 position from the Match. If the applicant has previously registered for the Match, NMS will also withdraw the applicant from the Match.

Positions available in participating PGY2 programs that are not removed from the Match through this Early Commitment Process by the December 17, 2010 deadline must be offered through the matching process, and applicants interested in such positions must register for and participate in the Match.

Obtaining The Early Commitment Letter of Agreement

You can download the letter of agreement as a PDF (Portable Document Format) document by clicking on the link provided below.

Download Early Commitment Letter of Agreement

To view and print the PDF document you will need the Adobe® Reader®, which can be downloaded for free by clicking on the PDF icon in the previous sentence.

If you are unable to download the document, or you cannot install the necessary software to view and print the document, you should contact NMS to request that an Early Commitment letter of agreement be sent to you by fax or regular mail.

If you have any questions concerning the Early Commitment Process, please contact National Matching Services Inc. directly.

© 2010 NMS